We had a very productive and exciting meeting last night. Thanks for all of you who made it out to our business meeting last night. We had several key items to discuss and announce so I'm hoping that I will remember to put everything down here in the minutes.

• Chatelaine: There will be a journalism student who will be conducting interviews for her paper. More info to be announced later.
• Herald: Congratulations to HL Marie for receiving the Calon Cross. It is a well deserved award and we are very proud of her.
• Marshall: Fighter practice will be moved to Trowbridge we are hoping for Oct. 21. We will moving practice to Wed. nights to better facilitate our fighter's schedules. Also, with it being on Wed night, hopefully we can encourage our friends from Wyvern Cliffe to come and play with us so that we can have some cool big melees as in the past. Kirill is checking to make sure that Wed night is still available for us. We will let you know as soon as that is confirmed.
• Archery Marshal: practice outside will become more sporadic as the temperatures get colder and nighttime gets sooner. Anticipate Sunday practices as well as project nights at Thomas and Marie's house as winter approaches. They will also set up times at the Powder Horn as the schedule allows. At the end of Oct. archery practice will be moving back to Tuesday nights.
• Exchequer: Esteban gave out our balance and reports all is well.
• Arts & Sciences: Lots to report here, first of Congrats to Iseabail for taking 2nd place at the A&S competition at Gryphon's Fest. Well deserved! We also spoke about bringing back an A&S night to work on both unfinished projects and new projects like for largesse and stuff. I asked the populace to think about it and we will vote on it at the next business meeting. We talked about how there will be upcoming sewing circles and pre-print parties on Sunday so stay tuned for future announcements.

Holy Toledo did we have a great turn out last night! I want to thank everyone who showed up for fighter practice and for the business meeting. I think it is safe to say we had an awesome time as indicated by the amount of foot traffic that stopped to watch us play.

• Chatelaine: Elzebeth reported that we have been invited to come play with Bellewode at their demo at Truman State. I believe it to be on Thursday and Friday.
• Herald: Ancelin gave praise to Derdrui who received her Silver Hammer at Pennsic.
• Marshall: Celegur needs to know if you have your fighter card and if you need to be on the fighter’s op when he sends in his report. He also said to make sure you can get “ready to rumble” at the regional fighter practice and hopes that the transition to Trowbridge in Oct. goes smoothly.
• Archery Marshal: Marie reports that everyone is busily getting ready for KCoA’s.
• Arts & Sciences: Jennifer is excited about being our newest officer. She has some really cool ideas about upcoming projects so please stay tuned.

It was announced that we will start meeting back at Middlebush from here on out unless otherwise noted.

The shire agreed to purchase: 2 wheeled Rubbermaid’s for the tents and shade flys, 1 rubber maid to hold all of the lanterns in (Derdrui is going to make wooden boxes for them so that they don’t get banged up.) and a bevy of water bearing supplies and a tub to hold them all in. We decided to hold off on purchasing painting supplies at this moment. We will reassess the need a little later.

We discussed volunteering for the Scribal Symposium which was very well received. I will relay the info to Simonne, our hard working autocrat.

• Sept. 7: No Meeting Labor Day
• Sept. 14: Pre-prints at Middlebush
• Sept. 28: Business Meeting
• Oct. 12: Event Prep night
• Oct. 26: Business Meeting/Post Event wrap-up

That's a wrap,

Caillin

Hi everyone,

I wanted to thank everyone who tackled the fierce Spring winds and attended both Fighter Practice and the Business meeting last night. We had Alejandro, Thaddeus, Celegur and Dunham fighting with Kirill, Ancelin and I looking longingly anticipating the time that we too can swing a stick at everyone. We also had a whole slew in attendance for the business meeting and several people stopped to watch the fighting and attend the meeting so I think it will only get better as the weather gets warmer.

Here are the minutes from the meeting in case you weren't able to attend.

Most of the officers were present, nothing new to report except the awards that were given at the Bellewood event to Ilaria for Laurel and Simonne for Lily.

We talked about the work that will need to be done at the William Marshall event both on Friday and on Saturday and that if you could volunteer to help set up the shade fly, dig a fire pit, wash a few dishes or help take down that would be great since this is a shire endeavor, and the shire reaps the benefit not the 4 ladies who are running it.

We will be hosting the Scribal Symposium with a Regional Fighter Practice on Oct.17th at the Geology Building and Peace Park. The inner workings have begun and will go into full fledge mode immediately after Lilies. Be ready to volunteer for Crash Space coordinator, Parking attendants, Set-up/Tear-down crew, etc. We will also be having a project night to make more signs so that no-one can get lost on campus this time. : )

We scheduled more meetings and we will update the shire webpage with these:

A couple of things that were not discussed at the meeting:

We will now have a sign out list for shire property. With the last inventory, Edaine has a nice list and is creating an Excel spreadsheet that when something is being used, whoever picks it up will sign out for it and noted when returned. This will help tremendously with trying to track down stuff after we have had an event and it is six months later and no one remembers who has it and everyone assumed that it got returned to the quartermaster. : ) This is the same thing that we are doing for the Heraldry book so we are being consistent in our record keeping.

It occurred to me that with all of our new people, we should consider how people are camping at Lilies. In the past, Standing Stones hasn't formally all camped together mostly because a lot of members are involved with either their own household or in a household. And sometimes, by coincidence some have camped together or in conjunction with Amleth Moor especially during Tristram's reigns. I would like to find out that if you are planning on attending Lilies that you have a place to stay or if we need to consider doing something on a shire level. Let me know what you think regarding this.

Here ends the minutes,

Caillin

For those who couldn’t attend last night’s business meeting here is a rundown of what was decided.

1. Standing Stones will be putting on an exhibit at the Jubilee event called “ Scrolls though out the Ages” It will be a display of AOA level awards from each reign. If you have an AOA or an AOA level scroll and wouldn’t mind loaning it to me for this exhibit, please get with me.
2. At the Marshall event, we will be running the Inn on Saturday. This will be quite the endeavor so we will be having several meetings to get this organized. Simonne will be heading this up.
3. We have been asked by the Columbia Parks and Recreation to be a part of their Family Fun Fest at Flat Branch Park on August 19th. We will be doing a full blown demo. More info to come closer to the date.
4. We have put in a bid for Queen’s Prize Tournament in 2010. I believe that we have a fairly good chance on getting this. I will let you know as soon as TRH’s decide on who will host it.
5. We have decided that for this year we will host a Scribal Symposium with a regional fighter practice. We are still working on a date.
6. We will have a Russian-themed high persona event autocrated by Rhodri in Oct. 2010. More details will be forthcoming.
7. We want to have an Estrella Pity Party on either Sunday Feb. 15 or 16th but are in need of a host. Any volunteers?

Caillin

For those who couldn’t make it to the business meeting last night, I wanted to post what we talked about. But first, I wanted to say Thanks for all that came out last night. We had 20 people and it was great! It is nice to have a good consensus of the populace when making group decisions. We had a couple of new people as well as some returning members so it was a well balanced group.

We had the final wrap up of our two events this year. For the KCoA event we made a total profit from the event and the Inn of $473.51 and for the Charlemagne event we had a profit of $341.46. Good job everyone for your hard work!

I am in the process of updating the Shire's Phone Directory. I'm hoping to make the changes and upload it to the list today. Please take a look and let me know of any changes that need to be made.

Unfortunately, we were too late to get funding for Trowbridge this winter, so it looks like we will have to continue either visiting our friends from Wyvern Cliffe's fighter practice (who have acquired the church again) or Lord Thaddeus has graciously offered his office in JC for fp should it become a necessity.

Our traditional Christmas Revel will be held on Dec. 20th at HL Rhodri's house starting at 5:00 pm. We will have a potluck dinner with the shire providing a bounty of yummy meat to partake of. After the dinner, we will have our shire auction so start thinking about what you want to donate for this good cause! Let's see how crazy this revel will be. Hopefully, this one will be one of those that we look back and say "Remember that revel back in 2008 where that crazy Ilaria jumped on the table and did...?" :)

We had quite the extensive discussion about what event we would like to put on for this upcoming year. First, it was decided that we would be interested in having the MRS host a symposium. We decided that we would get a list of possible speakers and vote at the next business meeting on who we would like to have speak for us. So, if you have someone in mind please email me their name and their area of interest. Secondly, it was decided that we wanted to have in late summer or early fall another event. We are looking at either putting in a bid for Crown Tourney or possibly having another high persona event. Rhodri has suggested possibly doing a Russian themed event which would generate a lot of interest especially with our friends from the north.

We have volunteered to run the inn on Saturday for the Marshall-Flower of Chivalry event in B3R. If you are interested in heading up this task or willing to help with it, please contact me.

That's all for now, I'm really looking forward to our next meeting on the 15th where we learn about all of the different traditions of the holidays based on your personas!

HoHoHo,

Caillin